Freedom of Information – Disclosure Log

Freedom of Information Act 2000 – Disclosure Log

In accordance with the Information Commissioner’s Office recommended good practice, the Police and Crime Commissioner maintains and publishes a Disclosure Log of responses to requests for information.

 

 

1. Request received 6 January 2017
I am writing to you under the Freedom of Information Act 2000 to request the following information from Finance (Accounts Receivable/Payable) and IT (Information Technology):

• Who provides the organisations BACS payments and Direct Debit    collection software?

• Please provide a list of your suppliers of the above software.

• How you came to the decision to choose these companies?

• Are these solution(s) hosted on premise or cloud hosted?

• Please provide expenditure on computer software used for Bacs  payment processing and Direct Debit collection. For financial years  2014/2015 and 2015/2016.

• When does your current contract(s) with BACs payment and direct  debit collection software expire?

• Will this service(s) be tendered and if so where?

• What is the total value of your current BACS payment and Direct  Debit collection software contract(s) and over what period?

• With whom does the organisation hold its primary bank account?

• Does the organisation, acting as a Bureau, provide Bacs processing  on behalf on any other organisation?

• What payments types does the organisation use? (e.g Bacs (Direct  Credit), Direct Debit, Faster Payments, etc.).

• Who is the person responsible for BACS processing and Direct    Debit collection software?
    – Name
    – Position
    – Telephone Number
    – Email

Response
Request transferred to Suffolk Constabulary on 9 January 2017 as the OPCC do not hold the information.

2. Request received 12 January 2017
Please may you provide me with details of the victim service providers that you fund and commission. Please include:

 • Organisation name
 • Funding start and end date
 • Type of organisation
 • Contract value

Please include all services, including general services, domestic violence, sexual violence, CSE, restorative justice, etc.
I would like the details of the most recent funded victim service providers to date.

Response sent 25 January 2017
Please see the attached spreadsheet, covering PCC grants awarded during 2016/17 under Crime and Disorder Reduction, Victims’ Services, and the Safer Suffolk Fund. All amounts are rounded to the nearest £1.

Please note that all monies awarded are published on the PCC website: http://www.suffolk-pcc.gov.uk/, with the exception of the RJ Practitioner, which is a part-time post, advertised via the Suffolk Constabulary website during December 2016.

3. Request received 16 January 2017
I am writing to you under the Freedom of Information Act 2000 to request the following information:

 • The number of complaints about police officers illegally accessing    the Police National Computer

 • The number of complaints about force civilian staff illegally accessing the Police National Computer

 • Please detail the outcome of those complaints (numbers of police officers disciplined/prosecuted/suspended/sacked/no action, numbers of police staff disciplined/prosecuted/suspended/sacked/no action)

 • Please detail for what purposes (where known) those police officers and staff unlawfully accessed the PNC

Please provide the information for calendar years 2014, 2015, 2016 –Jan-Dec.

Response sent 25 January 2017
The Police and Crime Commissioner does not hold any complaints against police officers or police staff in relation to the Police National Computer. The Chief Constable has legal responsibility for ensuring the Constabulary deals with complaints about its police officers and staff in line with the statutory complaints framework. This work is carried out by the Constabulary’s Professional Standards Department.

Further information on the complaints process, can be found on the PCC’s website: http://www.suffolk-pcc.gov.uk/complaints

It is our understanding that Suffolk Constabulary will be providing a direct response to your request.

4. Request received 19 January 2017
Could you please send me your Office of Police and Crime Commissioner’s response to the College of Policing’s consultation on the Policing Education and Qualifications Framework (aka degrees for police officers)? The consultation period ran from 2 February to 29 March 2016.

Response sent 25 January 2017
The Police and Crime Commissioner did not provide a formal response to the College of Policing’s consultation on the Policing Education Qualification Framework. The PCC expressed his views verbally via the College of Policing Leadership Review Oversight Group, a record of which is not held.

5. Request received 6 February 2017
1. What is the official policy of the PCC on their individual police forces failing to police illegal hunts properly and take appropriate action when information of and presented with evidence of assault and intimation?

2. If the PCC does not hold the information requested in my original email, does it hold any information on any subject relating to the performance of their individual police forces. If so, could I please have details of the type of information held.

3. What is your Official Policy on Policy “illegal hunts using dogs?”

Response sent 3 March 2017
The Police and Crime Commissioner has considered your request for information and the response is below.

This response is correct as at 2nd March 2017.

Question 1

Any alleged failures by the police would, in the first instance, be dealt with by Professional Standards Departments for investigation.

Question 2

The question is extremely broad therefore, is not valid under Freedom of Information Act 2000 Section 8(1) (c) in as much as it does not specify the exact information the applicant is requesting.

Question 3

Suffolk’s Police and Crime Commissioner does not have such a policy.

6. Request received 20 February 2017
Please could you provide the following information in relation to Photocopiers, Multi-Functional Devices and Desktop Printers:

1. Type of current contract details?
2. Name of companies awarded?
3. What is the length of contract/s and end dates?
4. Number of devices?
5. Estimated annual print/copy volume
6. What is the annual spending?
7. Please provide details on how these were procured. i.e.– By Framework
a. Procurement method that’s used
b. If Framework, please state which one
8. Do you have any print management software? If so, which software?
9. Do they supply you with any scanning software (additional to the software native to the device)? If so, which software?
10. What Document Management solution/s do you currently use within your Organization?
11. Do you have any managed cloud hosting solution? If so which software / provider?
12. Do you have any mobile print software? If so, which software?
13. Who is the person within your organization responsible for the MFD’s and the

contract(s), what is their title, and their contact details?

Response sent 17 March 2017
The Police and Crime Commissioner has considered your request for information and the response is below.

This response is correct as at 15th March 2017.

Questions 1 – 15

The Organisations’ assets are looked after by the Constabulary. A response to this question will be provided by them under separate cover.

7. Request received 17 March 2017

Women’s Aid Federation of England requests information regarding your commissioned services for survivors of domestic violence and abuse.

For each question apart from Question 7, please provide information broken down into the following categories:
a) Your commissioned services for women experiencing domestic violence and abuse
b) Your commissioned services for men experiencing domestic violence and abuse
c) Your commissioned services which are for either women or men experiencing domestic violence and abuse
d) Your commissioned services for groups with specific needs such as BME women, disabled women, and LGBTQ survivors experiencing domestic violence and abuse

1. What is the value of your commissioned services, and has this amount increased or decreased since it was last commissioned?

2. Which organisation or organisations currently hold the contract for your commissioned services? When are these services due to be recommissioned? Please include dates of then tender documents will be available.

3. When your services were commissioned, was an Equality Impact Assessment carried out? Has your procurement team or legal advisors ensured that your decisions were compliant with both the EU Procurement Directive and the EU Directive on Victim’s Rights?

4. How many expressions of interest did you receive and how many final bids did you receive?

5. How much did the commissioning process cost you?

6. Was the decision to commission your services made as part of a Violence Against Women and Girls (VAWG) strategy?

7. Mapping of provision:
a. Did you undertake mapping of service provision as part of the commissioning protect for domestic violence and abuse?
b. If yes, please list details of the domestic violence service providers in your local authority that are NOT commissioned by the local authority following categories: (i) services for women experiencing domestic violence and abuse (ii) services for men experiencing domestic violence and abuse; (iii) women or men experiencing domestic violence and abuse (iv) BME women, disabled women, and LGBTQ survivors experiencing domestic violence and abuse.

Response
The Police and Crime Commissioner has considered your request for information and the response is below.

This response is correct as at 17th March 2017

Question 1
(a&b) All commissioned services this year are available to women and women.
(c) Commissioned services in 2016/17 were £644,000 and was an increase from £532,000 in 2015/16.
(d) A grant of £1,334.00 to date has been given to Phoebe

Question 2
All our commissioned services are dealt with on a one off grant basis for a 12 month period
(With the exception of the IDVA service – see below).
c) Safelives : Domestic Abuse Matters – 25 days of Action Training Package
Compassion – Babergh Domestic Abuse Forum
Lighthouse Women’s Aid – Independent Domestic Abuse Advisor (IDVA) Service and Crisis Worker.
The Current grant for the IDVA service ends on 31 March 2018. The date for the open process to recommission the service is not yet known.
d) Phoebe

Question 3
Equality, diversity and human rights implications are considered including equality analysis as appropriate in each commissioning decision.
The Commissioning process for the IDVA service was managed by the Police and Crime Commissioner’s procurement advisor who ensured that all necessary commissioning steps were fulfilled.
http://www.suffolk-pcc-gov.uk/wp/content/uploads/2012/11/C13-2014-IDVA-Service-for-suffolk-derestricted.pdf

Question 4
There was one expression of interest and one final bid received for the IDVA service.


Question 5
Office of the Police and Crime Staff time – Deputy Chief Executive, Chief Financial Officer, Procurement Manager and time in kind from DA partnership chair.

Question 6
No – Commissioning has been informed by research undertaken by the Police and Crime Commissioner’s Office.
http://ww.suffolk-pcc.gov.uk/wp-content/uploads/2012/11/UCS-Understanding-Domestic-Abuse-in-suffolk.pdf and Suffolk County Council Domestic Abuse Review.


Question 7a
No. A mapping process was completed by Suffolk County Council as part of the research for the Suffolk Domestic Abuse Interim Report 2016

Question 7b
Information not held by the Office of the Police and Crime Commissioner for Suffolk

8. Request received 14 April 2017

Radio Suffolk requests the following information

1. How many staff were employed by the PCC and his office at the point it was set up? Please state if they were full or part time.

2. How much was the first annual budget of the PCC and his office?

3. How many staff are currently employed by the PCC and his office? Please state if they are full or part time.

4. How much is the annual budget?


5. How much are staff paid? I appreciate you may not be able to give me a breakdown of individual amounts for each person, but would be grateful if you could provide me with pay bands and the number of people on each band (and if possible their job title).

Response
The Police and Crime Commissioner has considered your request for information and the response is below.

This response is correct as at 28th April 2017

Question 1
The number of staff employed by the PCC and his office at the point it was set up was 7 full time members of staff, 1 0.8 Full Time Equivalent (FTE) and 1 0.6 FTE

Question 2
The annual budget for the PCC’s first full financial year in office (i.e. 2013/14) was 1.257m

Question 3
The number of staff currently employed by the PCC and his office are 8 fulltime members, 1 0.5 FTE and 1 0.4 FTE
The PCC is also currently hosting an apprentice for 4 months.

Question 4
The annual budget for 2017/18 for the PCC’s office is 0.928m

Question 5

Chief Executive £ 107,151
Deputy Chief Executive £80,361
Chief Finance Officer (0.5 FTE) £ 80,361
Communications Manager £42,489
Policy Officer £37,773
Business Administration and Policy Officer £37,563
Pa to the PCC and CEO £ 26,532

Business Co-Ordinator (0.4FTE) £28,104
Correspondence & Support Services Officer £31,248
Administrative/Secretarial Assistant £ 24,030

9. Request received 15 April 2017

 The following information has been requested:
• Result of PCC CEO report to Chief constable April 2015 re Operations Midland and Hydrant – Please disclose was report sent to IPCC, Hydrant and Midland in 2015.

• If not what actions did PCC make to hold the Chief Constable to account? If the answer is no action please state that.

Response
The Police and Crime Commissioner has considered your request for information and the response is below.

This response is correct as at 17th May 2017


• The Office of the Police and Crime Commissioner does not hold this information.
• No action was taken

10.) Request received 23 May 2017

 The following information has been requested:


1. How much is your Chief Executive paid?


2. When did they start work in the OPCC?


3. What payment was made to the previous Chief Executive when they left?


4. How many OPCC staff have been made redundant, dismissed or taken voluntary exit or early retirement since April 2016?


5. What is the total amount given to them in voluntary exit payments, redundancy pay, severance payments, lump sums, payments in lieu of notice, compensation awards and pension payments?

6. What was the single highest payment?

11. Request received 12 June 2017

The following information has been requested:

The total cost of the office of the PCC over the financial year 2016-2017.

Response
The Police and Crime Commissioner has considered your request for information and the response is below.

This response is correct as at 30th June 2017

The Budget for the Police and Crime Commissioner and the Office of the Police and Crime Commissioner in 2016/17 was £928k

The full year out turn was £842k, resulting in £86k underspend against the budget.

More detail can be found in Appendix A (i) of the out turn report.

12.) Request received 19 July 2017

The following information has been requested:

  1. For each of the past five years (including 2017 to date), please provide a list of the local groups to receive funding from the PCC/Mayor/Authority for the provision of support to victims of rape and sexual assault; together with the amount of money provided.
  2. Has the PCC/Mayor/Authority given any consideration to any waiting lists for rape and sexual violence support, and how such waiting lists can be mitigated against. If so, please provide details.

Response

The Police and Crime Commissioner has considered your request for information and the response is below.

This response is correct as at 7th August 2017

  1. List of groups for each of the last five years, including 2017 who have received funding.
  2. Grants are awarded in response to demand evidenced by service providers so waiting lists/rising waiting lists would be taken into account in awarding a grant for counselling or therapeutic services. 

 The PCC has awarded a grant to undertake a pilot scheme in 2017/18 to 3 local organisations addressing sexual violence.  The decision found here: http://www.suffolk-pcc.gov.uk/wp-content/uploads/2012/11/16-2017-Counselling-Therapeutic-Services.pdf

13. Request received 23 July 2017

The following information has been requested:

  1. I would like to know the number of incidents recorded for workplace bullying lodged against the Police and Crime Commissioner.
  2. I would also like the total number made in the office.
  3. I would like these figures from the incumbent’s time in office to the most recent.

Response

The Police and Crime Commissioner has considered your request for information and the response is below.

This response is correct as at 21st September 2017

 Response to 1,2,3  –  Nil Return

14. Request received 4 August 2017

The following information has been requested:

For each financial year 2009/10, 2010/11, 2011/12, 2012/13, 2013/14, 2014/15, 2015/16, 2016/17 (if possible. If not then please provide for calendar year):

1.) How much was spent by the PCC on services for:

a.) Victims services

b.) Sexual violence/ domestic violence 

2.) Broken down by year, please provide details of the types of sexual violence/ domestic violence programmes that were funded – e.g. refuge shelters, counselling, work with male perpetrators.

Response

The Police and Crime Commissioner has considered your request for information and the response is below.

This response is correct as at 9th August 2017

  1. How much was spent by the Police and Crime Commissioner on services for:
  1. Victims Services
  2. Sexual violence /domestic violence

 

 

2013/14

2014/15

2015/16

2016/17

2017/18

a) * Victim Services

£22,000

£892,154

£961,211

£1,142,092

£1,261,891

b)   SV/DV

£22,000

£734,238

£643,601

£812,861

£883,940

 

 

  1. Broken down by year, details of the types of sexual violence programmes that were funded.
 

2013/14

2014/15

2015/16

2016/17

2017/18

Counselling / Therapy

£10,000

£264,100

£111,944

£132,853

£150,000

IDVA service

£0

£150,392

£407,577

£544,920

£560,000

DV Support Services

£12,000

£266,563

£124,080

£100,284

£100,000

SV Support services

£0

£53,183

£0

£34,804

£73,940

 

£22,000

£734,238

£643,601

£812,861

£883,940

 

Data is not available for 2009/10 – 2012/13

Decisions for all grants awarded can be found at www.suffolk-pcc.police.uk

15. Request received 2 November 2017

The following information was requested for over the last three calendar years?

1. How many sexual harassment complaints have been made by staff?
2. How many sexual harassment complaints have been made against senior officers? What were the claims?
3. How many sexual harassment complaints were upheld? What were the sanctions?
4. How many sexual harassment complaints were dismissed?
5. What training does the force offer to reduce sexual harassment complaints?

Response sent 23 November 2017

1. The office of the Police and Crime Commissioner (PCC) would be the appropriate authority to handle sexual harassment complaints made by / against PCC staff or the Chief Constable only. I can confirm the number of complaints made is zero.
2. The office of the Police and Crime Commissioner is the appropriate authority to handle complaints against the Chief Constable only. The number of complaints against the Chief Constable is zero. A response will be provided by the Suffolk Constabulary for the remaining information.
3. The office of the Police and Crime Commissioner does not hold this information. A response will be provided by the Suffolk Constabulary.
4. The office of the Police and Crime Commissioner does not hold this information. A response will be provided by the Suffolk Constabulary.
5. The office of the Police and Crime Commissioner does not hold this information. A response will be provided by the Suffolk Constabulary.

16. Request received 4 November 2017

The following information was requested:

1. Did your PCC, their deputy or any OPCC staff attend the Conservative party conference in October this year? If not, you may disregard the below questions
2. If so, how many people attended, for how long and did they take annual leave?
3. How much public money was spent on:
a. Accommodation – please name the hotel where they stayed
b. Travel – please state what type of transport and class of travel (ie first class etc)
c. Entertainment and subsistence – please name any restaurants where meals eaten
d. Sundry expenses
4. Was there any correspondence between the PCC and anyone within the OPCC regarding any aspect of the trip including the cost? If so please provide copies

Response sent 23 November 2017

1. No
2. N/A
3. N/A
a. N/A
b. N/A
c. N/A
d. N/A
4. N/A

17. Request received 8 November 2017

The following information was requested:

1. What is the daily rate you pay your legally qualified chair for misconduct panels?
2. Are there any other fees you pay your LQC for any work related to misconduct hearings, preparations and report writing? If so, please give details
3. What is the daily rate you pay your supporting members of misconduct panels?
4. Are there any other fees you pay to misconduct panel members for any relevant work? If so, please give details
5. Are officers subject to misconduct proceedings able to claim expenses, eg for travel? If so please give details
6. Please release full details of all expenses claimed in connection with misconduct hearings, investigation, preparation and reports, broken down by each hearing for the last twelve months
7. How many misconduct hearings have you held in the last twelve months and how long did they last for?

Response sent 23 November 2017

1. This information is disclosed within Decision No 50 of 2015 which is accessible from the PCC website (www.suffolk-pcc.gov.uk). Please refer to the Fees and Expenses – Appendix 3.
2. This information is disclosed within Decision No 50 of 2015 which is accessible from the PCC website (www.suffolk-pcc.gov.uk). Please refer to the Fees and Expenses – Appendix 3.
3. Please refer to attached Appendix 2 entitled – Guidance for Independent Members of Police Misconduct Panels on the claiming of fees and expenses
4. Please refer to attached Appendix 2 entitled – Guidance for Independent Members of Police Misconduct Panels on the claiming of fees and expenses
5. The office of the Police and Crime Commissioner does not hold this information. A response will be provided by the Suffolk Constabulary.
6. The office of the Police and Crime Commissioner does not hold this information. A response will be provided by the Suffolk Constabulary.
7. The office of the Police and Crime Commissioner does not hold this information. A response will be provided by the Suffolk Constabulary.